Who attends Vegandale?
Our on-line followers and on-site attendees are enthusiastic to learn about brands offering the latest and greatest in the vegan food, drink and merchandise space. Your participation will offer you an unparalleled marketing opportunity by gaining access to hundreds of thousands of vegans and non-vegans in the vegan and vegan curious target demographic.
MILLENIAL - FORWARD THINKING - SOCIAL
Approx. 70% Non-Vegan & 30% Vegan
Average age: 18-34
Approx. 65% Female & 35% Male
Average Spend per head: $60
WHAT'S INCLUDED WITH THE 2023 VENDOR AND SPONSOR PACKAGES?
Vendor packages include a 10x10 booth space, professional tent rental, table and chair. Please note that branded tents and sampling of food, drink or merchandise is strictly prohibited in the regular vendor category, and reserved for Sponsors only.
For Sponsor package information, please submit your application using our online form and select "Sponsorship Info".
Also included with being a part of our memorable event, vendors and sponsors get:
‣ Access to sell and market to tens of thousands of attendees
‣ Increased brand awareness and visibility
‣ Five show passes for staff
‣ All infrastructure including washrooms, fencing, services from our waste management company, etc
When are applications and payment due?
With a vendor participant cap and first come, first serve model in place for each show, limited Vendor and Sponsor spots sell out incredibly fast! If you wish to secure your spot in one or more events, we highly recommend applying early and confirming your spot via payment as soon as possible, prior to our deadline 30 days before the event.
The permit application must also be submitted by the deadline indicated in your permit registration email in order to be approved for the event by the local health authority.
What permits licensing is required for my participation?
If a vendor DOES NOT have a valid FSE or MFVP, then a Temporary Food Service Establishment Permit (TFSE) is required. You can apply for a TFSE online here or in-person by appointment only at the NYC Department of Consumer and Worker Protection Licensing Center, located at 42 Broadway, New York, NY 10004. Follow the TFSE Checklist for a list of all required documentation.
The TFSE permit costs $70+ tax. For vendors who sell frozen desserts, the TFSE permit costs $95.00. The permit application fee is required to complete your application for the permit either online or in person.
Vendors must have and be able to present on-site a valid Food Protection Certificate (FPC) or equivalent certification such as Servsafe. Any accredited food handler's program certificate is now accepted by NY Public Health.
Vendors must provide all contact details via the Vegandale Vendor Questionnaire in order to complete their permitting process for the NY Public Health department. This includes a contact name and address, permit number and expiration date and details of your menu, booth setup and food preparation on site.
When is set up? When is tear down?
You are required to set up between 1-7pm the Friday prior to the event date. Morning of the event, the park opens at 6am for staff and product to be loaded in.
Load out will be scheduled following the show once the field has been cleared of attendees. Please note those who run out of product prior to the show’s end are still required to follow our tear down schedule.
Reminder that professional tents will be installed for vendors. This is due to our health and safety policy for both attendees and vendors. Be sure to bring your own branded signage and banners to represent your brand in the best way possible!
WILL THERE BE ACCCESS TO WATER ON-SITE?
Paid vendor parking is available and located directly behind vendor check-in. Directions will be provided before the event, in your final email sent 8 days prior to the event.
CAN I APPLY FOR MORE THAN ONE VEGANDALE?
Of course, and we recommend it! Select as many cities as you’d like at the top of your application. Your sales specialist would be happy to discuss discount opportunities to attend multiple events.
IS THE EVENT RAIN OR SHINE?
Yes! We have included tents in each vendor package to ensure that bad weather doesn’t stop our good time.
CAN VENDORS CHOOSE WHERE THEY'RE LOCATED?
Vendors are not able to choose their booth location, but can put in a request to be set up near another vendor.
CAN I SHARE A BOOTH WITH ANOTHER VENDOR?
Booth sharing is not permitted. For vendors interested in doing collaborations, you can put in a request to be neighbours with another brand participant.
WHERE CAN I PARK DURING THE EVENT?
No vendor parking on-site is permitted. Parking can be found at nearby parking garages or lots - we partner with Millenium Garage nearby.
For load-in and load-out, vendors may drop off equipment and supplies during specified vehicle access load in times (Friday 1-7pm & Saturday 6am-8am).
HOW MUCH FOOD, drink or merchandise should i be prepared to bring?
In your final email sent 8 days prior to the event, it will list a portion count. These are the minimum amount of portions you are contractually obligated to bring, but vendors may of course prepare above that number.
DO I HAVE TO GET MY FOOD, DRINK OR MERCHANDISE ITEMS APPROVED?
Yes - all items sold at Vegandale must be approved and documented by your vendor specialist. All items not approved are subject to recall.
HOW DO I PAY?
We only accept a one time full payment method (payment installments are not an option). Payments are made electronically through our online portal with Visa or Mastercard credit cards.
All payments are final. If an event is postponed or canceled due to COVID-19 restrictions or any other applicable reason, you would be eligible to transfer payment to the postponed date or toward any event for the remainder of the season.